Emergency Preparedness (EP) and Response Resources

The following online resources were compiled to help Region VIII providers and emergency health care personnel plan for and respond to natural disaster, terrorism events, or public health emergencies. Each topic includes resourceful links to education, patient education tools, training, information, and guidelines for preparing and planning for emergencies in Region VIII.

Review HRSA’s Policy Information Notice (PIN) 2007-15 (August 22, 2007) for guidance on emergency management expectations for health centers to assist in planning and preparing for future emergencies.

Please click or scroll down for:
CMS Emergency Preparedness Rule
Emergency Management Documents and Templates
Trainings and Educational Resources
Public Health Emergency Resources: Epidemics and Bioterrorism
Mental Health Resources
Region VIII State-Specific Resources
Other Online Resources

CMS EMERGENCY PREPAREDNESS RULE

On September 8, 2016 the Federal Register posted the final rule Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers. The regulation goes into effect on November 16, 2016. Health care providers and suppliers affected by this rule must comply and implement all regulations one year after the effective date, on November 16, 2017.

ASPR TRACIE
Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers
CMS Emergency Preparedness Rule: Resources at Your Fingertips

Centers for Medicare and Medicaid Services (CMS)
Emergency Preparedness Rule, including Guidance for Surveyors, Providers and Suppliers
Advanced Copy – Emergency Prep Interpretive Guidelines (PDF)
Surveyor Tool – EP Tags (Excel)
Core EP Rule Requirements
Health Care Provider Guidance
Transcript: 04/27/17 CMS Final Rule Training Call

Office of the Federal Register
Medicare and Medicaid Programs; Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers

ADDITIONAL RESOURCES:

bParati
CMS Regulations for Outpatient Providers

California Primary Care Association (CPCA)
CMS Emergency Preparedness Rule Part 1 Webinar (Recording of 6/9/17 Event)
CMS Emergency Preparedness Rule Part 2 Webinar (Recording of 6/9/17 Event)

Primary Care Emergency Preparedness Network (PCEPN)
Emergency Preparedness Final Rule

EMERGENCY MANAGEMENT DOCUMENTS AND TEMPLATES

California Emergency Medical Services Authority
Downloadable and customizable guides for various incidents including active shooters, infectious disease, missing persons, unforeseen severe weather, tornadoes, wildfires, and more
HICS Incident Response Guides (IRGs)

California Primary Care Association (CPCA) and California Emergency Medical Services Authority (EMSA)
Template to assist health centers in developing and maintaining an emergency management program to guide their response to all emergencies, regardless of cause
Community Clinic and Health Center Emergency Operations Plan (EOP) Template

Community Health Care Association of New York State (CHCNYS)
List of recommended internal emergency code terms and definitions for health centers
Emergency Codes for Health Centers

Disaster Information Management Resource Center, US Department of Health and Human Services (HHS)
Database of links to disaster medicine and public health documents available on the Internet at no cost. Documents include expert guidelines, research reports, conference proceedings, training classes, fact sheets, websites, databases, and similar materials selected from over 700 organizations for a professional audience.
Disaster Lit: Resource Guide for Disaster Medicine and Public Health

EverBridge
Assets to help organizations prepare for active shooter threats, including a white paper, webinar replay, and sample training drill for active shooter events
Active Shooter Preparedness Kit for Organizations

Federal Emergency Management Agency (FEMA)
Toolkit on steps to take during an emergency
Resolve to be Ready Toolkit
Free software for creating, improving, or updating a business continuity plan
Business Continuity Planning Suite

Health Outreach Partners
Document on how to include outreach workers and community health workers in health center emergency preparedness and management
Tip Sheet by Health Outreach Partners and Migrant Health Promotion

Institute of Medicine
Templates to guide the efforts of professionals and organizations responsible for CSC planning and implementations
Crisis Standards of Care: A Systems Framework for Catastrophic Disaster Response

National Association of Community Health Centers (NACHC)
Resource guide with detailed information and resources to assist health centers in developing and implementing an emergency management plan (EMP)
Emergencies Happen: An In-Depth Guide to Emergency Management for Health Centers

North American Management Health and Family Services
Emergency preparedness fact sheet for community health centers
Fact Sheet

TRAININGS AND EDUCATIONAL RESOURCES

Agency for Healthcare Research and Quality (AHRQ)
Emergency preparedness-related tools and resources to help hospitals and health care systems prepare for medical emergencies
AHRQ Disaster Response Tools and Resources

Alert Lockdown Inform Counter Evacuate (ALICE) Training Institute
Organizational and individual training options plus additional resources to promote proactive strategies to improve the chances of survival during an active shooter event
ALICE Training Healthcare Program

Centers for Disease Control and Prevention (CDC)
Resource offers a wide range of links to trainings, presentations, and activities on emergency preparedness directed towards clinicians
Clinician Outreach and Communication Activity (COCA) Emergency Preparedness and Response Training Resources
Webpage of emergency preparedness resources related to reproductive health including a reproductive health assessment toolkit, pregnancy risk assessment, and information for caring for pregnant women during disasters
Emergency Preparedness and Response: Pregnant Women and Newborns

Federal Emergency Management Agency (FEMA)
Curriculum of courses that includes mitigation, preparedness, technology, professional development, disaster operations, recovery, and integrated emergency management
Emergency Management Institute (EMI) Online Independent Study Program

National Center for Disaster Medicine and Public Health (NCDMPH)
Listing of disaster health courses available online at no cost
Compendium of Disaster Health Courses

National Center for Health in Public Housing & National Center for Disaster Medical Response (NCDMR)
Webinar and powerpoint slides on “Emergency Management Program-Community Health Centers”
Archived Webinars

National Opinion Research Center
Guide addresses the challenges facing migrant and seasonal farmworkers during an emergency
Migrant and Seasonal Farm Worker Emergency Preparedness Planning Guide

World Health Organization (WHO)
Effective Media Communication during Public Health Emergencies
A WHO Handbook
A WHO Field Guide
A WHO Quick-Reference Chart

PUBLIC HEALTH EMERGENCY RESOURCES: EPIDEMICS AND BIOTERRORISM

Agency for Healthcare Research and Quality (AHRQ)
Updated computer model that predicts the number and type of staff needed to respond to a major disease outbreak or bioterrorism attack on a given population
Computer Staffing Model for Bioterrorism and Epidemic Outbreak Response
Report on planning for a Mass Casualty Event (MCE) including strategies, tools, and examples of how health systems and communities have approached MCE planning
Mass Medical Care with Scarce Resources: A Community Planning Guide
Tool to help state and local officials locate alternate health care sites if hospitals are overwhelmed due to a bioterrorism attack or other public health emergency
Rocky Mountain Regional Care Model for Bioterrorist Events

Trust for America’s Health
Report on each state’s preparedness based on 10 key indicators including levels of funding, vaccinations, evacuation places, lab staffing and capabilities
Ready or Not? Protecting the Public from Diseases, Disasters, and Bioterrorism

US Department of Health and Human Services (HHS) Resources
The site includes general flu information, a vaccine locator, instructions for pregnant women, planning and preparedness, pandemic awareness, and vaccine awareness
https://www.cdc.gov/flu/pandemic-resources/planning-preparedness/national-strategy-planning.html

MENTAL HEALTH RESOURCES

Substance Abuse and Mental Health Services Administration (SAMSHA)
Collection of resources providing tips for parents, teachers, and disaster response workers when talking about traumatic events
Coping With Violence and Traumatic Events
Catalog of publications on disaster behavioral health preparedness and response, emergency and disaster response workers, suicide prevention (including materials in Spanish), and tip sheets for coping with disasters and emergencies
Disaster Behavioral Health Preparedness and Response Resources: Resources for Resilient Individuals and Communities

US Department of Veterans Affairs
Information on Posttraumatic Stress Disorder (PTSD) for veterans, general public, family, researchers and providers
Trauma and PTSD

REGION VIII STATE-SPECIFIC RESOURCES

Colorado Department of Public Health and Environment,
Office of Emergency Preparedness and Response
Information includes health alert network, planning and preparedness for a range of situations, what to put in an emergency kit, and links to community and population specific resources
www.colorado.gov/cs/Satellite/CDPHE-EPR/CBON/1251588769850

Community HealthCare Association of the Dakotas (CHAD)
Description of CHAD’s efforts to support health centers with emergency preparedness
www.communityhealthcare.net/index.php?option=com_content&view=article&id=39:emergency-preparedness&catid=20:site-content&Itemid=131

Montana Primary Care Association (MPCA)
Resources and links include health center management plans, state resources, national preparedness, personal preparedness, and training courses
www.mtpca.org/programs-and-services/emergency-preparedness/

Montana Public Health and Safety Division
Resources for public health and emergency preparedness including hospital, epidemiology, and laboratory preparedness, health alert network, immunization, food and water safety, and trainings
www.dphhs.mt.gov/publichealth/phep/index.shtml

North Dakota Department of Health
Emergency Preparedness and Response
Information includes links to health alert network, other relevant divisions, planning for families, information on a range of health topics, and publications
https://www.health.nd.gov/EPR/

South Dakota Department of Public Safety
Office of Emergency Management
Resources include information on state preparedness, responses of counties, assistance for recovery, and ways to mitigate hazards
http://dps.sd.gov/emergency_services/emergency_management/

Utah Department of Health
Bureau of Emergency Medical Services and Preparedness
Resources include a disaster hotline, healthcare preparedness programs, newsletter, and information on state-wide systems
http://health.utah.gov/preparedness/

Wyoming Department of Health
Public Health Emergency Preparedness Program
Information includes emergency communication, flu preparedness, health alert network, training programs, and emergency planning
https://health.wyo.gov/publichealth/preparedness/

OTHER ONLINE RESOURCES

American Red Cross
Tools including mobile applications, plans, kits, and other information to prepare homes, schools and workplaces
www.redcross.org

American Public Health Association (APHA)
Winter Ready resource includes fact sheets on storms, sheltering, power outages, floods, cold, flu, and other safety topics
www.getreadyforflu.org/winterready.htm

ASPR TRACIE
The US Department of Health and Human Services’ (HHS) Assistant Secretary of Preparedness and Response (ASPR) created the Technical Resources Assistance Center and Information Exchange (TRACIE) to act as a healthcare emergency preparedness information gateway.
https://asprtracie.hhs.gov/
ASPR TRACIE Fact Sheet
Topic Collection: Ambulatory Care (including primary care) and Federally Qualified Health Centers (FQHC)
2017-2022 Health Care Preparedness and Response Capabilities

Centers for Disease Control and Prevention (CDC)
Information includes specific hazard descriptions, preparedness for all hazards, social media links, and news updates
https://emergency.cdc.gov/
Public Health Preparedness-2016 National Snapshot, a report highlighting how CDC’s Office of Public Health Preparedness and Response (OPHPR) strengthens the nation’s ability to save lives and protect against public health threats through improved health security, protecting people, and strengthening collaboration
https://www.cdc.gov/phpr/pubs-links/2016/documents/2016_Preparedness_Report.pdf

Department of Homeland Security
This initiative, launched in February 2003, seeks to educate and empower Americans to prepare for and respond to emergencies including natural and man-made disasters.
Ready.gov

Direct Relief
Provides essential medical resources to people affected by poverty or emergency situations including community health centers
www.directrelief.org

Federal Emergency Management Agency (FEMA)
Up to date information of responses, preparedness, and assistance
www.fema.gov
Developing and Maintaining Emergency Operations Plans: Comprehensive Preparedness Guide Version 2.0 (Nov. 2010)

HealthIT.gov
Resources to help health centers learn about how to protect and access patients’ electronic health information in an emergency
www.healthit.gov/emergency-ready

Health Resources and Services Administration (HRSA)
Emergency Preparedness & Continuity of Operations resources, including federal financial assistance in declared emergencies and response and recovery programs
www.hrsa.gov/emergency/index.html

Medical Reserve Corps (MRC)
Volunteer program to strengthen public health, emergency response and community resiliency
https://mrc.hhs.gov/

National Association of County and City Health Officials (NACCHO)
Information related to emergency preparedness policy and practice including tools to enhance readiness and opportunities for local input to effect change
www.naccho.org/topics/emergency/index.cfm

National Institute for Occupational Safety and Health (NIOSH)
Emergency preparedness and response information related to workplace safety and health
www.cdc.gov/niosh/topics/emergency.html

National Oceanic and Atmospheric Administration (NOAA)
Provides information and resources on extreme heat-related health impacts, with an emphasis on vulnerable populations.
www.toolkit.climate.gov/topics/human-health/extreme-heat

Office of the Assistant Secretary for Preparedness and Response (ASPR)
Focuses on preparedness planning and response, building federal emergency medical operational capabilities, countermeasures research, advance development, and grants to strengthen the capabilities of hospitals and health care systems in public health emergencies and disasters
www.phe.gov/ABOUT/ASPR/Pages/default.aspx

Pan America Health Organization and Word Health Organization
International emergency and disaster preparedness, monitoring, guidelines, relief information, and more
www.paho.org

Sunrise Community Health
Presentation to the Region VIII PCA Emergency Preparedness Networking Group on Sunrise Community Health’s responses to and lessons learned from the 2013 flooding in Colorado
Sunrise Community Health and the 2013 Flood